Courtesy Seats

General Information

Courtesy seats may be granted for students who are not eligible for transportation services providing all of the following conditions are met and understood:

  1. a seat is available on the bus (as determined by HSTS based on acceptable loads as stated in procedure HS-1-004)
  2. the bus stop already exists (no new stops will be added)
  3. the parent/guardian accepts responsibility for accompanying the student to/from the existing bus stop
  4. the bus route and the length of the trip are not affected
  5. the need has been identified for the entire school year
  6. permission is granted for the current school year only
  7. students shall abide by the student responsibilities outlined in HS-2-002 Student Responsibilities
2018-19 Courtesy Seat Request Form

Submitting the Request Form

The request form will be available for the upcoming school year annually May 1st through to September 30th, and should be completed by the parent/guardian.

Processing Timeline

Halton Student Transportation Services (HSTS) will commence the review and allocation process starting October 1st.

HSTS is unable to commence processing in September as implementing and coordinating transportation services for eligible students is the priority in September.  Student ridership counts are also performed at the end of September in order to record accurate student numbers on the buses, these counts ensure HSTS accommodates the maximum number of courtesy seat applications as possible.

The outcome of the courtesy seat allocation process will be communicated to parents by October 31st.

Temporary Requests

Temporary changes on an ad hoc basis or for a limited time, such as switching buses to visit friends, are not considered as courtesy seat requests and shall not be approved. Please review procedure HS-3-017 – Temporary Day Riders or contact your child’s school for further assistance with temporary requests.

Families of Students with Special Needs

The below request form is intended specifically for students who would be supporting or accompanying siblings with special needs while travelling to and/or from the same school.

Special Education: Courtesy Seat Request to Travel with Sibling

Summary of Important Dates

  • May 1st – Courtesy Seat Request Application form available for the upcoming school year
  • September 30th – Deadline for submitting courtesy seat requests forms for the current school year
  • September – Student counts performed to assist in determining the number of available seats
  • October 1st – HSTS begins review and processing of submitted requests
  • October 31st – Families will be contacted by this date to be advised of the outcome of the courtesy seat allocation process
Courtesy Seats